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The IRP Registration Oklahoma form plays a crucial role for commercial vehicle operators in the state, facilitating a smooth process for apportioned vehicle registration. This form is part of the International Registration Plan (IRP), which allows for the registration of commercial vehicles across multiple jurisdictions, ensuring that fees are paid based on the distance traveled in each area. By utilizing this system, vehicle owners can avoid the hassle of registering their vehicles separately in each state they operate. Additionally, the IRP Registration form is connected to the International Fuel Tax Agreement (IFTA), which streamlines fuel tax licensing and reporting. This means that once registered, operators can efficiently manage their fuel tax obligations across member jurisdictions. The manual that accompanies the form serves as a comprehensive guide, detailing the requirements for registration, documentation needed, and the process for submitting applications. Understanding these key aspects helps ensure compliance and ease of operation for commercial vehicle owners in Oklahoma.
Document Properties
| Fact Name | Fact Details |
|---|---|
| Governing Laws | The IRP Registration in Oklahoma is governed by Oklahoma law and the IRP and IFTA compacts. |
| Purpose | This form facilitates the registration of commercial vehicles for apportioned registration and fuel tax reporting. |
| Member Jurisdictions | Oklahoma is part of both the International Registration Plan (IRP) and the International Fuel Tax Agreement (IFTA). |
| Application Assistance | The manual serves as a guide for preparing applications related to apportioned registration and fuel tax. |
| Contact Information | For inquiries, contact the IRP/IFTA section at the Oklahoma Corporation Commission during business hours. |
| Website Resources | All forms and additional information can be accessed on the Oklahoma Corporation Commission's website: www.occeweb.com. |
Common mistakes
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Incomplete Information: Many applicants fail to provide all required information, such as the vehicle identification number (VIN) or the registered owner's details. This can delay processing.
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Incorrect Jurisdiction Selection: Selecting the wrong jurisdictions for registration can lead to complications. It is essential to accurately identify where the vehicle will operate.
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Missing Supporting Documents: Applicants often forget to include necessary documents, such as proof of ownership or insurance. This omission can result in rejection of the application.
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Failure to Update Information: Changes in address or business structure must be reported. Not updating this information can cause issues with registration and compliance.
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Improper Payment Method: Some individuals use incorrect payment methods or fail to include the required fees. This can lead to processing delays.
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Not Following Submission Guidelines: Each application has specific submission guidelines. Ignoring these can result in the application being returned or delayed.
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Incorrect Mileage Reporting: Reporting inaccurate mileage can lead to penalties. Ensure that distance traveled in each jurisdiction is correctly documented.
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Neglecting to Sign the Application: Failing to sign the application is a common oversight. Without a signature, the application cannot be processed.
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Missing Deadlines: Applications must be submitted by specific deadlines. Late submissions can result in additional fees or denial of registration.
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Ignoring Communication from Authorities: Applicants should pay attention to any correspondence from the Oklahoma Corporation Commission. Ignoring these communications can lead to misunderstandings or missed requirements.
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Misconceptions
Misconceptions about the IRP Registration Oklahoma form can lead to confusion and errors in the registration process. Here are four common misconceptions:
- IRP registration is only for large trucking companies. Many believe that only large commercial fleets need to register under the IRP. In reality, any commercial vehicle operating across state lines may require IRP registration, regardless of the size of the operation.
- Once registered, you do not need to report distance traveled. Some individuals think that registration alone is sufficient. However, IRP requires regular reporting of distance traveled in each jurisdiction to ensure accurate fee distribution among states.
- IRP and IFTA are the same. While both are interjurisdictional agreements, they serve different purposes. IRP focuses on vehicle registration, while IFTA pertains to fuel tax reporting. Understanding this distinction is crucial for compliance.
- Filing an application is a one-time process. Many assume that once they file for IRP registration, they are done. In fact, renewals and updates are necessary, especially when adding or removing vehicles from the fleet.
Preview - Irp Registration Oklahoma Form
IRP & IFTA
REGISTRATION MANUAL
OKLAHOMA CORPORATION COMMISSION
TRANSPORTATION DIVISION
IRP / IFTA SECTION
Revised May 2015
PREFACE
Oklahoma is a member jurisdiction of both the International Registration Plan (IRP) and the International Fuel Tax Agreement (IFTA).
IRP is an interjurisdictional compact that authorizes apportioned registration of commercial vehicles and provides for the recognition of such registration among participating jurisdictions. The
IFTA is an interjurisdictional agreement that authorizes fuel tax licensure and reporting, and provides for the recognition of such licenses by participating jurisdictions. The license issuing jurisdiction communicates and transmits fuel tax funds to other jurisdictions on behalf of licensees.
This manual is an information guide to assist in the preparation of applications for apportioned registration, fuel tax licensure, and fuel tax reporting. The information contained in this manual is not a substitute for, nor does it supersede Oklahoma law, Oklahoma Corporation Commission rules, or the requirements of the IRP and IFTA compacts. This manual is not to be utilized as legal authority.
If you have a specific inquiry or concern that is not covered in this manual, please contact the IRP/IFTA section, Monday through Friday between the hours of 7:30 AM to 4:30 PM at the following address or telephone numbers:
Oklahoma Corporation Commission
Transportation Division - IRP/IFTA Section
2101 N Lincoln Blvd, Suite 312
Oklahoma City, OK 73105
IRP: |
(405) |
IRP FAX: |
(405) |
IFTA: |
(405) |
IFTA FAX: |
(405) |
Oklahoma Corporation Commission website:
www.occeweb.com
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TABLE OF CONTENTS
Page # IRP Topic (IFTA follows)
1.Preface.
2.Table of Contents.
4.What is IRP?
5.IRP Terms and Definitions.
8.Requirements for Oklahoma Apportioned Registration.
9.General
10.Registration Documentation Requirements.
10.Established Place of Business.
11.Registering as a Resident.
12.Statement of No Established Place of Business.
13.Documentation to Show Ownership of Vehicle(s).
13.IRP Applications.
14.Where to File an Application.
14.When to File an Application.
15.Where and How to Pay an IRP Application / Bill.
15.Application Types (online).
16.Application General Information (other than online).
16.Completing Schedule A (new fleet or renewal fleet vehicle list).
19.Completing Schedule B (jurisdiction distance reporting).
20.Completing Schedule C (add or delete vehicles list).
20.Performance & Registration Information Systems Management
20.Federal Heavy Highway Vehicle Use Tax (IRS Form 2290).
20.Performance & Registration Information Systems Management (PRISM).
21.Unified Registration System (URS)
21.Proof of Financial Responsibility (MC Authority/Liability Insurance).
22.Vehicle Credentials (Issuance and Identification).
22.Replace Vehicle Credentials.
23.Registrant Types (Motor Carrier, Vehicle Owner).
23.Trip Leased Vehicle(s).
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TABLE OF CONTENTS
Page # IRP Topic (continued)
23.Unladen Permit (Hunters Permit).
24.Temporary Registration.
24.72 - Hour Trip Permits.
24.Rental Company Fleet Vehicles.
25.Household Goods Carriers.
26.Record Keeping Requirements under IRP.
International Fuel Tax Agreement Topic
27.IFTA Terms and Definitions.
29.IFTA Licensing Requirement.
29.Fuel Permits.
29.Display of Credentials.
29.IFTA Reporting Requirements.
30.License Cancellation Provisions.
30.Record Keeping Requirements.
31.Distance Reporting System.
31.Individual Vehicle Distance Records and Trip Permits.
32.Tax Paid Fuel Purchase (Receipt Documentation and Content).
33.Bulk Fuel (Requirements).
34.Auditing Under IRP & IFTA.
Appendix - IRP (Forms and Samples)
35.Appendix - Forms & Schedules to Register under IRP.
35.Appendix - IRP Vehicle Types.
36.Appendix - IRP Application Schedule A.
37.Appendix - IRP Application Schedule B.
38.Appendix - IRP Application Schedule C.
39.Appendix - IRP Renewal Form Vehicle Page (sample).
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TABLE OF CONTENTS
Page # Appendix - IRP (Forms and Samples continued)
40.Appendix - IRP Renewal Form Jurisdiction Distance Page (sample).
41.Appendix - IRP Renewal Form Signature Page (sample).
42.Appendix - Replacement Credentials Form.
43.Appendix - Oklahoma Security Verification Form (OSVF sample).
44.Appendix - Heavy Highway Vehicle Use Tax Return (sample pg 1).
45.Appendix - Heavy Highway Vehicle IRS Form 2290 (sample pg 2).
Appendix - IFTA (Licensure Sample Forms and Reports)
46.Appendix - IFTA Decals (sample).
46.Appendix - IFTA License (sample).
47.Appendix - IFTA License and Decal Application Form (front).
48.Appendix - IFTA License and Decal Application Form (back).
49.Appendix - IFTA Quarterly Report (page 1).
50.Appendix - IFTA Quarterly Report (page 2).
51.Appendix - IFTA Quarterly Report (page 3).
Note: All IRP and IFTA applications, forms, and other information may be found
through the Transportation Division's pages on the Oklahoma Corporation
Commission website: www.occeweb.com
WHAT IS IRP
The International Registration Plan is a registration reciprocity agreement among its member jurisdictions including the contiguous states of the United States, the District of Columbia, and provinces of Canada. The Plan provides for payment of apportionable fees on the basis of total distance operated in all member jurisdictions. IRP's fundamental principle is to promote and encourage the fullest possible use of the highway system.
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IRP TERMS AND DEFINITIONS
Applicant - A person in whose name an application is filed for registration under the Plan.
Application - A filing to the Oklahoma Corporation Commission, pertaining to apportioned registration under the IRP Plan.
Apportionable Vehicle - Any power unit (except as provided below) that is used or intended for use in two or more member jurisdictions and that is used for the transportation of persons for hire or designed, used, or maintained primarily for the transportation of property, and:
Has two (2) axles and a gross vehicle weight or registered gross vehicle weight in excess of 26,000 pounds (11,793.401 kilograms), or
Has three (3) or more axles, regardless of weight, or
Is used in combination, when the gross vehicle weight of such combination exceeds 26,000 pounds (11,793.401 kilograms).
Note: Fleet vehicles that do not operate in more than one jurisdiction for an entire registration year plus six months, are considered as not intended for use in more than one jurisdiction, and are presumed not apportionable, unless circumstances presented by the registrant overcome such presumption.
Note: IRP ballot 391 removes the exemption for charter bus(es). On January 1, 2016, charter bus(es) will be included in the definition of an apportionable vehicle and be required to display apportioned registration.
Optionally Apportionable Vehicles are:
A truck or truck tractor, or the power unit in a combination of vehicles having a gross weight of 26,000 pounds (11,793.401 kilograms), or less.
Through December 31, 2015 a bus used in the transportation of chartered parties, may be registered under the International Registration Plan at the option of the registrant. Contact the Oklahoma IRP section for information.
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Commercial vehicles used solely within one jurisdiction (intrastate), such as vehicles used for city
Recreational vehicles used for personal pleasure or travel by an individual or family.
A bus used in the transportation of chartered parties.
Government owned vehicles.
Note: IRP ballot 391 removes the exemption for charter bus(es). On January 1, 2016, charter bus(es) will be included in the definition of an apportionable vehicle and be required to display apportioned registration.
Audit - The examination of a registrant’s records, including source documents, to verify the distances reported in the Registrant’s application for apportioned registration and evaluate the accuracy of the Registrant’s
system for its Fleet. Such an examination may be of multiple Fleets for multiple years.
Base Jurisdiction - The member jurisdiction to which an applicant applies for apportioned registration under IRP, or the member jurisdiction that issues apportioned registration to a registrant under the IRP plan.
Cab Card - Evidence of registration, other than a plate, issued for an apportioned vehicle registered under the Plan by the base jurisdiction and carried in or on the identified vehicle.
Carrier - A fleet operator, which engages in the transportation of passengers or property for compensation, or hauls its own commodity.
Credentials - Identification plates and cab cards.
Enforcement Date - The date the base jurisdiction requires a registrant to display the new registration year's credentials.
Established Account - An IRP account for which at least one fleet's vehicle(s) has been approved and registration fees have been paid in full.
Fleet - One or more apportionable vehicles designated by a registrant for distance reporting.
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Grace Period - A period of time from the expiration of apportioned registration until the enforcement date for new (renewed) credentials.
Household Goods Carrier - A carrier handling personal effects and property used or to be used in a dwelling, or furniture, fixtures, equipment, and the property of stores, offices, museums, institutions, hospitals, or other establishments, when a part of the stock, equipment, or supply of such stores, offices, museums, institutions, including objects of art, displays, and exhibits, which, because of their unusual nature or value, requires the specialized handling and equipment commonly employed in moving household goods.
Interjurisdiction Movement - Vehicle movement between or through two or more jurisdictions.
Intrajurisdiction Movement - Vehicle movement from one point within a jurisdiction to another point within the same jurisdiction.
IRP - The International Registration Plan (The Plan).
Jurisdiction - A country or a state, province, territory, possession, or federal district of a country.
Member Jurisdiction - A jurisdiction that has applied and been approved for membership in the International Registration Plan.
New Operation - Vehicle or fleet(s) of vehicles not previously registered under IRP. This does not include an existing fleet that is increasing the number of vehicles or expanding an area of operation.
Operational Records - Source documents that evidence distance traveled by a fleet in each member jurisdiction, such as fuel reports, trip sheets, and driver's logs. This includes items generated through
Operations - The actual movement of vehicle(s). This may be interstate or a combination of interstate and intrastate.
Person - A natural person or business entity such as a corporation, partnership, or limited liability company.
PRISM - The Performance & Registration Information Systems Management is a federal/state safety program to identify motor carriers with poor safety records.
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Registrant - A person in whose name a properly registered vehicle is registered.
Registration Agent - A person hired by an applicant or registrant to prepare and/or file applications or other documents required for apportioned registration in Oklahoma.
Registration Year - The twelve month period during which, under the laws of the base jurisdiction, the registration issued to a registrant by the base jurisdiction is valid.
Regular Business Hours - Monday through Friday, except holidays, 7:30 AM to 4:30 PM Central Standard/Daylight time.
Reporting Period - The period of twelve consecutive months immediately prior to July 1 of the calendar year immediately preceding the beginning of the registration Year for which apportioned registration is sought. If the Registration Year begins on any date in July, August, or September, the Reporting Period shall be the previous such
Total Distance - All distance (including trip permits) accrued be a fleet of apportioned vehicles in all member jurisdictions during the reporting period.
Trip Permit - A permit issued by a member jurisdiction in lieu of apportioned or full registration.
Unified Carrier Registration (UCR) - A program that requires both
Unified Registration System - FMCSA rule requiring biennial updates to DOT info.
REQUIREMENTS FOR OKLAHOMA APPORTIONED REGISTRATION
The applicant or registrant is responsible for providing all documentation required to register vehicle(s) under IRP in Oklahoma. Applications that do not include all the required documentation may be delayed until such documentation is received and may be subject to enforcement.
To operate in multiple jurisdictions, an IRP fleet should register in its base jurisdiction (state or province) as an Established Place of Business. If the fleet does not have an Established Place of Business in any jurisdiction, registration may be sought under the Residency requirements.
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GENERAL
To register vehicle(s) with Oklahoma as the base jurisdiction, under the International Registration Plan, the following must be provided:
An IRP application indicating the appropriate applicant and vehicle information.
Proof of an Established place of business or Residency in Oklahoma (see below); and
Documentation to show ownership of vehicle(s) (not previously registered); and
Proof of prior registration and payment of prior registration fees, if the vehicle(s) were registered in another member jurisdiction; and
Completed original application forms: Schedule A and B or supplemental application schedule C (adding vehicle(s) to a current fleet); and
Proof of payment of the Federal Heavy Vehicle Use Tax (IRS form 2290) if applicable; and
Proof of financial responsibility (liability insurance): either a motor carrier operating authority number (MC Number) or an Oklahoma Insurance Verification form or, if the vehicle(s) are leased on to a motor carrier, a copy of the lease agreement; and
The USDOT number and associated FEI/SSN of the motor carrier(s) responsible for the safety of every vehicle in the fleet. This includes the registrant (if applicable) and any
Note: To avoid processing delays please ensure current filing of the Unified Carrier Registration (UCR). For information contact the UCR requirements section at (405)
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FAQ
What is the purpose of the IRP Registration in Oklahoma?
The IRP, or International Registration Plan, serves as an agreement that allows commercial vehicles to register in multiple jurisdictions while paying fees based on the distance traveled in each state. This system simplifies the registration process for motor carriers operating across state lines, ensuring that they comply with varying regulations while promoting efficient use of the highway system.
Who needs to register under the IRP in Oklahoma?
If you operate a commercial vehicle that travels in multiple jurisdictions, you are likely required to register under the IRP. This includes vehicles with a gross weight exceeding 26,000 pounds, or those designed to transport more than 15 passengers, including the driver. Additionally, if you are a motor carrier operating across state lines, registering under the IRP is essential to remain compliant with both state and federal regulations.
What documents are required for IRP registration?
To register under the IRP, you will need to provide several key documents. These typically include proof of ownership for the vehicle, evidence of your established place of business, and a completed application form. Additionally, you may need to submit documentation related to your vehicle's weight and mileage, as well as proof of financial responsibility, such as liability insurance. Each document helps ensure that your registration process is smooth and compliant with Oklahoma's regulations.
How do I apply for IRP registration in Oklahoma?
To apply for IRP registration, you can submit your application online or in person at the Oklahoma Corporation Commission. If you choose to apply online, you will find the necessary forms and instructions on the commission's website. If you prefer to apply in person, visit the Transportation Division's IRP/IFTA Section at their office in Oklahoma City. Ensure you have all required documents ready to facilitate the process.
When should I file my IRP application?
It is advisable to file your IRP application before the start of your intended operations across state lines. Typically, applications should be submitted at least 30 days prior to the expiration of your current registration, or before the start of a new registration period. This timeframe allows for processing and ensures you have the necessary credentials before hitting the road.
What happens if I do not register my vehicle under the IRP?
Failing to register your vehicle under the IRP can lead to significant consequences. You may face fines, penalties, and potential legal action for non-compliance with state and federal regulations. Additionally, operating an unregistered vehicle across state lines can result in the impounding of your vehicle, which can disrupt your business operations and incur additional costs. Therefore, timely registration is crucial for avoiding these complications.
Documents used along the form
The IRP Registration Oklahoma form is often accompanied by several other important documents and forms. Each of these plays a crucial role in ensuring compliance with registration and tax requirements for commercial vehicles operating across state lines. Below is a list of documents commonly used alongside the IRP Registration form.
- IFTA License Application: This form is used to apply for an International Fuel Tax Agreement license, which allows for the reporting of fuel taxes across member jurisdictions.
- Heavy Highway Vehicle Use Tax Return (IRS Form 2290): This federal form is required for reporting and paying the heavy vehicle use tax for trucks and buses over a certain weight.
- Proof of Financial Responsibility: Documentation that demonstrates the vehicle owner has the necessary liability insurance coverage as mandated by state law.
- Vehicle Credentials: This includes the registration and identification documents that prove the vehicle is legally registered and compliant with state regulations.
- Homeschool Letter of Intent: This essential document is required for parents intending to homeschool their children in Arizona, as they must formally notify the state of their decision through the arizonapdfforms.com/homeschool-letter-of-intent.
- Distance Reporting Schedule: A report detailing the miles traveled in each jurisdiction, which is essential for calculating apportioned fees under the IRP.
- Temporary Registration Form: This form is used when a vehicle requires temporary registration for a short period, often for special circumstances or events.
- Unladen Permit: Also known as a Hunter's Permit, this allows a vehicle to operate without a load for specific purposes, typically related to hunting or transporting goods.
- IFTA Quarterly Report: This report summarizes fuel usage and distance traveled in each jurisdiction for the quarter, necessary for maintaining IFTA compliance.
- Replacement Credentials Form: This form is used to request new credentials if the original registration documents are lost or damaged.
These documents work together to facilitate the proper registration and tax reporting for commercial vehicles. Ensuring that all necessary forms are completed accurately will help avoid potential issues with compliance and regulatory authorities.
Guide to Using Irp Registration Oklahoma
Filling out the IRP Registration Oklahoma form is an essential step for those looking to register their commercial vehicles under the International Registration Plan. Once you complete the form accurately, you can submit it to the appropriate authorities for processing. Here’s how to fill it out step by step.
- Obtain the Form: Start by downloading the IRP Registration form from the Oklahoma Corporation Commission website or visiting their office to pick up a physical copy.
- Read the Instructions: Carefully review the instructions included with the form to understand the requirements and necessary documentation.
- Fill in Your Information: Provide your personal and business details, including your name, address, and contact information. Make sure this information is accurate.
- Vehicle Information: Enter details about the vehicles you wish to register. This includes the make, model, year, and vehicle identification number (VIN).
- Jurisdiction Distance: If applicable, report the distances traveled in each jurisdiction during the previous year. This may require additional documentation.
- Sign the Form: After completing the form, sign and date it to certify that the information provided is true and complete.
- Gather Supporting Documents: Collect any required documents, such as proof of ownership and proof of financial responsibility.
- Submit the Form: Send the completed form along with any supporting documents to the Oklahoma Corporation Commission, either by mail or in person.
- Payment: Be prepared to pay any applicable registration fees. Check the payment methods accepted by the Commission.